Shareholders can attend this year's Annual General Meeting physically. Apart from attending physically, shareholders have the opportunity to follow the Annual General Meeting and ask questions verbally during the Annual General Meeting over an online platform. Shareholders wishing to make use of the possibility to ask questions verbally are asked to register as described below by 23.59 CEST on March 26, 2023.
General information
Registration process
At www.gvmanager-live.ch/sika shareholders are asked to provide their full name, email address, and phone number. Shareholders then have the opportunity to select the agenda item(s) on which they wish to ask a question.
Restricted speaking time
Shareholders wishing to ask a question will be asked to do so by name during the Annual General Meeting. They will be displayed with picture and sound at the venue and broadcast in the live stream (see "Further information on the online platform" below). The Board of Directors reserves the right to take position on the questions in aggregated or individual form and to limit the speaking time.
Exercise of shareholder rights
No shareholder rights can be exercised via the online platform at www.gvmanager-live.ch/sika. Shareholder rights may exclusively be exercised through physical attendance, representation by another shareholder with voting rights or via the independent proxy.
Data protection
Shareholders who register at www.gvmanager-live.ch/sika are advised that, by registering, they consent to the processing of their personal data in accordance with Sika's Privacy Notice and confirm that they have read the Privacy Notice. A shareholder representing other shareholders also confirms, by registering, that the consent of the represented shareholders to the processing of personal data has been obtained. By registering, shareholders further confirm that they agree that their questions or statements will be recorded with picture and sound and that the respective recording will be made available on Sika's website for one year.
Further information on the online platform
Link to online platform
Once the registration is completed, a confirmation email containing a personal access link to the online platform will be sent to the registered shareholders. Registered shareholders can use the link to be connected live to the Annual General Meeting.
Login to online platform
Registered shareholders are asked to log in using the access link between 3.30 p.m. and 4.00 p.m. CEST on the day of the Annual General Meeting. Logging-in is no longer possible once the Annual General Meeting has started. For purposes of the authentication process, registered shareholders are asked to ensure that both their microphone as well as their camera are activated.
Authentication
A passport or identity card is required for the authentication process. Registered shareholders are asked to ensure that they have these documents at hand before they log in. Representatives of legal entities are further asked to have a copy of the power of attorney authorizing them to represent the legal entity at hand.
Procedure for speaking
Once the authentication process has been completed, the registered shareholders can follow the Annual General Meeting over the online platform. Each registered shareholder will be informed accordingly when it is his or her turn to speak on an agenda item. The speaking time is generally limited to 3 minutes.